You can now use presentation folders to aid you in your presentation. You don’t want the attention on you at all times while you present. Besides, it might be difficult for you to explain everything without a visual aid. Therefore, using a presentation folder is a good idea since it allows you to expand your thoughts and make it clear to the listeners what message you wish to convey. These are other reasons for using a presentation folder.
When you are the only source of information during the meeting, it might be a challenge for people listening to you to follow everything that you say. However, with the help of an A4 folder containing the synopsis of what you are talking about, they can easily follow. They won’t stop to ask you to slow down or provide answers to their questions that you already gave. It saves time and makes the presentation clearer.
Create an impact
You want the people in the meeting room to realise that you put effort into the presentation. You did not just memorise what to say a few minutes before the meeting began. You did your research, and you tried to make it easy for them to understand using the presentation folder. Even when the session is over, they can go back to the folder to review everything that you discussed.
Establish your role as a leader
If you are still new to your position, it is not easy conducting a big meeting. You might even face people who came before you but did not rise through the ranks as fast as you did. When you present well using a presentation folder, you will make everyone believe that you deserve your role. They will see you as someone with knowledge on the subject and who can run the company well. Imagine if you gave a presentation and you did not come prepared. You might stutter in the middle of the discussion, and when someone asks a question, you might fail to provide a coherent response. You will lose their respect and they won’t listen to you again in your next presentation.
You want results
The problem when conducting a meeting at times is, when it is over, people forget what the discussion was about. They have no reference, and they eventually move on. When you have a presentation folder, you can give it to them and let them go back to a specific piece of information if they feel confused. You also need to make it clear to them that you are open for discussions and questions if they need you after the meeting.
You need to be smart when doing presentations and ensure that you achieve your goal. You should also design an interesting presentation so that the attendees will open the folder again and review the information you presented. It is tough leading a business when the employees don’t feel engaged. Using the folders is an excellent way to make them see you as a thoughtful leader.